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Red Folder Guidance -

The ‘Red Folders’ are a person held record intended to be used for any Health and Social Care documentation belonging to an individual.

The folders are treated with a special coating which means they can be wiped with anit-bacterial cleaners.

The white card on the front that show personal details can be replaced with a spare blank to enable the folder to be recycled.

There are two separate spines in the folder;

Part A      Has seven sections

• Contact Assessment  -  Filed here is the copy of the Contact Form.
• Overview Assessment – Filed here is the Overview Form.
• Signature Log – Form to be completed by any professional who is adding to the folder.
• Consent and Confidentiality – Filed her is the signed copy of the Consent Form.
• Care Plans – Filed here is the Service User’s copy of any care plan / treatment plans / support plans that are provided for them.       RISK ASSESSMENTS ARE FILED HERE.
• Messages and Comments – a form that allows general messages to be left for others to read. File here hospital appointment letters.
• Reviews – Filed here are copies of reviews or discharge summaries / Hospital Discharge paperwork.
  

Part B     Has 5 sections

• Multi-disciplinary – Filed here are the professional working notes of multi-disciplinary teams e.g.; Intermediate Care, Reablement.
• Nursing Notes – working notes for nursing teams.
• Social Care – To include Home Care Service assessment paperwork, any input from a Social Care perspective.
• Therapy Notes – This section can include input from any professional that does not fall into any other category.
  • General Practitioners
  • Ambulance Service spreadsheets
    

Inside the front cover of the folder is a sturdy plastic wallet. This offers an ideal place for storing leaflets, advance directives, living wills, ‘not for resuscitation forms’ and most importantly the tear-off part of the monthly prescription form so that there is an up-to-date indication of medication.

Individuals need to be encouraged to take the folders to appointments, into hospital etc and to prompt all professionals to make entries when appropriate.

If the owner of the folder should pass away, any documentation in Part B should be offered back to the professional involved. Part A can be appropriately destroyed.