Guidelines on the Use of Photographic & Filming Equipment
at Events
These guidlines can be easily adapted for use within a
club setting i.e. at practice sessions, match days or open
days.
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1.
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Professional photographers/filming/video operators wishing to
record the event should seek accreditation with the event organiser
by producing their professional identification for the details to
be recorded. Ideally they should request this at least five working
days before the event.
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2.
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Students or amateur photographers/film/video operators wishing
to record the event should seek accreditation with the event
organiser by producing their student club or registration card and
a letter from their club/educational establishment outlining their
motive for attending the event.
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3.
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All other spectators wishing to use photographic/film/video
equipment with a telescopic or zoom lens should register their
intent with the promoter of the event.
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Accreditation procedure:
A system should be adopted whereby a record should be made of
the invididual's name, address and club/organisation. Professionals
should register prior to the event and their identification details
should be checked with the issuing authority prior to the event. On
registering, promoters of the events should consider issuining an
identification label on the day, which can serve to highlight those
who have accreditation but must ensure that their regular events
occur, the identifying label is changed to prevent unofficial
replication.
Public information:
The specific details concerning photographic/video filming
equipment should wherever possible, be published prominently in
event programmes and must be announced over the public address
system prior to the start of the event.
The recommended wording is:
In line with the recommendation in the Organisation's Child
Protection Policy, the promoters of this event request that any
person wishing to engage in any video, zoom or close range
photography should register their details with staff at the
spectator entry desk before carrying out any such photography. The
promoter reserves the right of entry to this event and reserves the
right to decline entry to any person unable to meet or abide by the
promoter's conditions.
If you have concerns:
If you are concerned about any photography taking place at an
event, contact the promoter or event organiser and discuss it with
them. If appropriate the person about whom there are concerns
should be asked to leave and the facility managers should be
informed.
Videoing as a coaching aid:
There is no intention to prevent club coaches and teachers using
video equipment as a legitimate coaching aid. However, performers
and their parents/carers should be aware that this is part of the
coaching programme and care should be taken in the storing of such
films.
Photography & Recording of Images Consent
Form
This
photography consent form is adapted to be club specific, but
should be completed by any person wishing to take photographic
images within your club or at any event or activity that your club
are organising.
NB. Press Photographers should also complete this form.
Upon completion, a 'Validation' sticker should be
worn.
